HR
PROOF
PROOF is GeoDynamics’ construction site portal that automates subcontractor management (in Belgium) without compromising control or compliance. Subcontractors manage their own employees and documents, while PROOF automatically verifies their validity. You can immediately see whether everything is in order for each construction site.
Discover PROOF
Stop chasing after documents
Changing teams, scattered PDFs, and endless emails for each construction site
Every week, project managers fall behind on documents and follow-ups
Manually tracking expiration dates leads to last-minute issues before work begins
For an RSZ audit, you have to gather all the necessary documents
What PROOF Does for You
Centralizes subcontractors , employees, and documents for each construction site in a single portal
Let subcontractors manage their own employees and certificates via self-service
Automatically checks validity and expiration dates
Alerts the subcontractor with automatic reminders
Displays the status immediately for each construction site and subcontractor: “OK” or “Action Required”
Integrates with GeoDynamics CIAW to immediately update missing RSZ records
PROOF Results
Fewer last-minute issues before work begins
Less follow-up: no more emails, reminders, or Excel spreadsheets
Audit-ready: Quick Preparation for Audits
Faster turnaround time until the construction site is administratively in order
One project status: an immediate overview of what’s in order and where action is still needed
Shared Responsibility: Subcontractors Manage Their Own Data
Less chasing.
More clarity. Everything’s taken care of right away.
Construction site administration is all about compliance. That’s why PROOF automatically monitors validity and expiration dates, providing you with a clear overview for each site and making everything ready for inspection.
Frequently Asked Questions
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What do AI and automation mean for HR administration?
The greatest benefits lie in employee time tracking, document management, and compliance related to both in-house and external employees. Tasks that are currently often handled via email, Excel, and standalone PDFs can be automatically checked and tracked.
Can automation help ensure compliance regarding subcontractor employees?
Software can automatically monitor the validity and expiration dates of documents—from identification documents to certificates—and remind the relevant parties. This allows you to shift from fixing problems after the fact to ensuring everything is in order beforehand.
Will automation replace the project manager or the site administration?
It takes the hassle out of their work: no more weekly phone calls and emails about missing documents. Control over the construction site remains where it belongs.
Where do you start when digitizing construction site records?
In areas where paper and email currently dominate and errors are most costly: document management related to subcontractors, attendance tracking, and time tracking. Digitizing one process thoroughly yields better results than doing everything at once but only halfway. And choose partners who understand the industry: job site registration and certificate management are not generic IT issues.
What should you look for when choosing software for the construction site?
Self-service for your partners (so the work doesn’t end up falling on you), automated verification instead of manual checklists, and integration with your existing record-keeping systems, such as GeoDynamics’ time and attendance tracking
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